​FXE

• Radiation tests ongoing.
• EEE informs that the PLC drawings will be exchanged in the WS

SPB/SFX

​SCS

SQS

​MID

HED

• During the first week of shutdown (KW47) the loop1 devices will be put into closed loop (e.g. for backlash compensation).
• An electrical shutdown seems to be necessary to upgrade the protection against the power glitches, especially to protect the optical lasers. This is now planned for the 17/18.19 for SASE2 and similar dates for SASE1 and 3. AV will try to collect more information and come back to the instruments ans technical groups.

Optical lasers

VAC

XRO

​XPD

​DET

​EEE

• EEE needs the updated interlock definitions from VAC
• The list of requested services during the WS is very long. NJ is trying to plan the works inside EEE and will come back to XO/PMO in case priorities have to be assigned. Also, late requests and changes are making things more difficult.

​Controls

• The overnight and weekend OCD service will stop during the shutdown. OCD only available until 18:00
• Karabo 2.7.0 deployment date (now forseen for KW51) is being verified. More info to come.

​ITDM

SRP

TS

AoB

​FXE

• Wille was asked by D3 to pull new cables for the Pandora in FXE on 19.11.. This was not known by FXE. Will be discussed with Safety/DNölle.
• Mono was fixed and is now ready for commissioning with beam

​SPB/SFX

• uTCA update planned for tomorrow#
• Chris Blöm will leave the company next week. His tasks need to be re assigned.
• Order of loops upgrade will be discussed with M.Stupar as soon as he is back.
• The drag chain will be opened for cables re organization. HV cables will be also replaced by Wille . SPB/SFX will get the new HV cables from Sonay Sayar.

​SCS

SQS

​MID

• Loop11 (AGIPD) needed. The task was not envisaged in the shutdown task list and is required by the detector group. Will be discussed with MS.
• It has to be checked whether the delivery of the SDL is confirmed and the patch panels infrastructure is ready for cables installation.

HED

Optical lasers

VAC

XRO

​XPD

​DET

​EEE

• Power supplies - firmware update will be performed in the next days. Mail will be sent around.
• Tming system update. No triggers will be available. Will be announced by mail.
• uTCA CPUs migration. The CPUs stored valued will be lost. Karabo devices will need to be re installed. Karabo stored values will not be lost. Will be announced by mail.

​Controls

• The overnight and weekend OCD service will stop during the shutdown. OCD only available in the time 6:00 - 18:00
• Karabo 2.7.0 deployment date for the tunnels is the 13.12.- Instruments to follow.

​ITDM

SRP

TS

• The power cut works will start at 6:00 in the morning. The electronics should ne put in a safe state the day before. 
• TS can provide support for temporary light and powerr during the power cut periods.

AoB

FXE

• No major issues - PLCs update has been started by EEE (BB)

SCS

• Hrixs and related components will be delivered on 13 and 14.01.2020. SCS is coordinating the works with TS in order to crane the chambers into the hall (collision with the scaffolding required for HED dipole laser)
• Puls picker update in XTD10. Requires update of loops. EEE is not informed. JTD follows the issue up.

EEE

• General work is ongoing.
• Next week the EPS loops will be updated in the framework of the full beam operation project.
• Issue with a PLC in SPB crashing after update to Win10. Beckhoff is working to a solution. If this does no work the PLC will be replaced.

Controls

• A mail will be sent out early next week to announce th deployment schedule of the new Karabo release.

FXE:

• No major issues.
• Karabo will be updated to the version 2.7.0. on Friday.
• uTCA update will be done on Thursday.

SCS:

• it was forgotten to involve EEE in the PLC update of the train picker in the tunnel. Now the issue is solved.

MID:

• SDL cabling ongoing.
• SDL preliminary tests ongoing
• Hexapod controllers will be moved to the rackroom. KS is waiting for the cables length from MFobian. 

 HED:

• IC1: cheking of the encoder is going on with the help of EEE (Hazem Ali)
• New interlock definitions for Loop 6 are giong to be delivered with some delay. NJ is informed.
• Hexapod controllers will be moved to the rackroom. KS is waiting for the cables length from MFobian. 
• XPD installed the diamond screens in the pop in monitors in the tunnel.

EEE:

• uTCA puippet migration  will start today in the optical laser systems. Next weeks it is planned to do it in the tunnel (XPD is informed). Info mail will follow.
• 1 day has been requested to ITDM to clean up and re arrange uTCA related cablin in the balconies. Info mail will follow.
• SCS: new set of cables (microscope and others) will be ready for installation tomorrow.

Controls:

• 13.12. Karabo 2.7.0 deployment will begin.
• Normal motors will be upgraded to MC2. First tests are foreseen in MID tunnels. XPD and XRO are affected. XPD has been informed in this dispatch meeting. KS will inform MV (XRO). MS (EEE).

FXE:

• New optical table will be installed today. Access to the hutch could be limited.
• The new Airbox installed by D3 is colliding with the sliding door. It might be problematic to bring the new laser table in. SRP informed. It is being followed up. 
• uTCA update will be done on Thursday.

SCS

• The interlock system for the big sliding door has to be fixed. JTD is following up the issue with TS and SRP. It is not so clear who are the main players so far.

MID:

• SDL will be completed at the beginning of next week (inc. cables measurement).
• SDL tests ongoing
• Hexapod controllers will be moved to the rackroom. KS is waiting for the controller allocation in the racks in relation to the cables length from MFobian. 

 EEE:

• uTCA puppet migration: in MID it has been done yesterday. Today SQS and SCS will undergo the update. Tomorrow HED and FXE. Next week tunnels.
• 1 day has been requested to ITDM to clean up and re arrange uTCA related cablin in the balconies. ITDM has to come back to BF to define a date.
• Update of loops in the tunnels are scheduled for next week

FXE:

• uTCA update has been completed by EEE on Friday evening. Information will be passed to controls for the finalization.

SCS

• The interlock system for the big sliding door has to be fixed. JTD is following up the issue with TS and SRP.
• MT will talk to VAC to clarify how to go on with the train picker integration in the tunnel.

SQS

• uTCA has been updated.
• A channel in a digitizer is bisbehaving. The issue is being fixed.
• Steinmeyer stages will be commissioned today with MS.

MID:

• SDL tests ongoing
• Hexapod controllers will be moved to the rackroom. Cables have to be pulled and only after the position of the controllers can be chosen.
• Loop12 will be updated today by EEE

 EEE:

• uTCA puppet migration: Instr. done. Tunnels and balconies probably will be updated at the beginning of next year.
• SASE1 and 3 EPS loop will be updated probably today.
• PLC in SPB with issues is being worked on.
• Migration to MC2 motors has been agreed with controls, XRO, XPD. in XTD 6 XPD the upgrade will be done in KW2. For the rest a plan has to be made.

 XPD:

• Some issue with the font size in the new Karabo GUI. Controls will have a look.

 Controls:

• Karabo updates ongoing. SASE3 today until 13:00. SA1, 2 on Wed.
• MC2 motors updates has been started also in FXE. 
• SASE3: meeting with Lasermet for the integration of interlock signals in Karabo. Controls has handed over the scenes to the instruments that will optimize them.
• firmware of the power supply for the AGIPD has to be updated urgently (by Wed.). CY sent a mail to AM. If no reply the power supplies will be switched off for the update.

MID:

• SDL tests ongoing. Important motors have been tested. Alignment of the mechanics with the alignment laser ongoing. Will be pumped over Christmas.

 EEE:

• uTCA puppet migration: Instr. done. Tunnels and balconies probably will be updated at the beginning of next year.
• SASE2 EPS loop will be updated probably today.
• SPB/SFX is getting a new CPU.
• Migration to MC2 motors has been agreed with controls, XRO, XPD. in XTD 6 XPD the upgrade will be done in KW2. For the rest a plan has to be made.

ITDM

• Meeting this week ITDM/EEE/TS to discuss how to mitigate issues caused by accidents (e.g. cooling water interruption caused by power cut). 

Controls:

• CY sent a mail several weeks ago to XO and the DH. The topic is emergency procedures during Christmas. No reply. CY announces that in the period 23.12-07.01 the Controls OCDs would not be available.

AoB

• No dispatch meeting on 06.01. Next meeting will be the Technical Integration one on 08.01.

SPB:

• Coordinatd motion for MC2 motors is going to be rolled out by EEE soon.

FXE:

• No issues to report.

MID:

• SDL tests ongoing. 
• All SDL cables have been installed and tested apart from 6 cables (still waiting for pins to be delivered). 
• Various loops update and hexapod integration ongoing.
• CRLs - EPS loop will be update probably this week. (involves position sensors in the y direction for CRLs in SASE2 and 1. To be done in the framework of the full beam operation project)

 EEE:

• SA1 VAC loop update. Issues with the eplan export. Discussion ongoing with VAC and XPD.
• SA2 MOV loop update for imagers MC2 motors. This week a meeting with all the stakeholder will be held (MID, HED, EEE, Controls) and a suitable date (during next week) for the update will be found. PMO will ask MDommach to provide some feedback on the Tunnel closing schedule. As soon as the feedback is available, it will be distrubuted through the readiness mailing list.