SPB/SFX

• CRL implementation in the hutch. Cables at the back of the crate have been re-shuffled by EETf. VAC vessel had a leak and is being re-sealed and pumped. If everything is fine and the vessel can be brought to the hutch the motors test can in principle start already this week.  Interaction SPB/SRP ongoing to define operations parameters.
• CSS Test have been started. 3 encoder connectors need to be fixed by EETf (not sure can be done by the end of this week).
• AGIPD motion. Test ok.
• Julabo chiller: waiting for feedback from Julabo to know whether the chiller is going to be repaired on time for next users. If not, SPB/SFX are trying to borrow one from CFEL. VAC interlocks would not be operational due to the different type of chiller. Needs to be evaluated and eventually take the risk (DET, SPB).

​FXE

SQS

• Loop 8 and 11 HW will be prepared by AE. Ongoing (AE/SQS coordination ongoing)
• Meeting organized by PGessler to review the recurring issues with the digitizers. The outcome is that for the next users run the zero suppression mode will not be used (only raw data - confermed by SQS). In this case, no issues are expected. In the meanwhile a general solution will be worked out.

SCS

• DSSC undergoing tests in Hera south. If OK, next week will be brought to the hall.
• Loop 13 running but incomplete. Loop 11 being prepared. Nano motion controls now in this loop. 

MID

• Smaract stages do not work propery and reliably. High priority. Has to be clarified with AE since it is not clear whether this is the same issue that SCS had and for whoch they developed a workaround. ==> BB will contact the Smaract company to address the issue.
• Loop 9 has been updated and the flow meters can now be read.
• Epix chiller has issues. Being investigated by MID and eventually replaced.

​HED

• Cables and loops for HED instrumentation. All the phase II cables needed for operation have been promised to be installed by the end of this week. Loop 5 cannot be available before.
• 2 weeks ago the HR mono loop was mistakenly updated twice and the second time parameters were not saved (Fri evening). Sat morning was fixed again. AE confirmed it was a misunderstanding because of paralle pulse picker tests. HR mono conversion factors commissioning ongoing.  

​OPT Lasers

• SA3 trigger stopped working today. PP laser is down. The timing server in the balcony rooms was found to be down. BF is investigating what happened.

​XRO

XPD

• Hirex 2 - Crates being included in the loops by AE.

​VAC

​DET

​AE

• Waiting for the finalization of the MID LDM risk assessment from SRP to allow the usage of the remote control of the device.==> SRP is working on that. 75% done.
• 5Hz operation mode tests planned for this thursday. It has already been communicated to the instruments.

​​ITDM

​EET

​CAS

​SRP

TS

AoB

• Next week XTOB 1.01 will not be available. Most probably the meeting will be held at the mockup control room. AV will anyway send a reminder.

​​​​​On all PCs in the control rooms including BKR and also on the exflgateway there is a new version of jddd installed which is working with openjdk-11.
It is worth to mention that the old javaws from old oracle java 8 is deprecated and it is not recommended running jddd panels using old way, like
javaws jddd-run.jnlp

The recommended way, is to run it on the control PC (if you are in the control room), you don't need to login to exflgateway and start it there anymore, although this is also possible.

To start a svn repository selection window just run
jddd-run

To start a panel of a given name from http repository just type for instance
jddd-run -http XFELMainTaskbar.xml

To start a panel from svn repository just type for instance
jddd-run -file XFELMainTaskbar.xml
 

In case of question contact it-support@xfel.eu

Best

Janusz

SPB/SFX

• The quadrant motion system test for the AGIPD presented some issues with the limit switches. Being fixed.
• Julabo chiller: waiting for feedback from Julabo to know whether the chiller is going to be repaired on time for next users. If not, SPB/SFX are trying to borrow one from CFEL (necessary parts availability to be checked.)
• CSS loop restarted
• CRL chamber will be brought down tomorrow. Cables in the rackroom will be re-shuffled by tomorrow evening.

FXE

• No issues to report

​SQS

• NQS chamber is being cabled up
• Crates for Loop 8 and 11 being installed by AE
• VAC interlock definitions are being updated.
• Solution for pnCCD has been found. To control it an existing PLC and cables will be used. Draft of the proposed solution will be sento to AE by TB.

SCS

• Loop 13 firmware export will be provided to AE by EET on friday.

MID

• Preparation of proposal for next users is ongoing (including AGIPD and EPIX).
• Cabling issues for EPIX are being solved. Calibration of the detector will follow
• One crate for epix has been changed and is being mounted back today
• OPT VAC is now remote and being tested
• Tomorrow CY will organize a review meeting for the epix where also needed people for the tests foreseen for 4-5.04 will be addressed.
• Tech. commissioning of the CHILLER2 (AGIPD) will be done tomorrow

​HED

• Cabling phase II vs  loop operation: All the PRIO cables have been promised by the compoany to be installed by next friday.
• Early next week LW will make a statement whether Loop 5 can be put in operation already during the week.
• Installation of imagers behind the mono - Karen is organizing it. VAC supports.

OPT Lasers

​XRO

• Cooling installation in the SA1/3 mirrors ig going well. Commissioning foreseen for next WE. SQS and SCS shutters would need to be opened. Will be discussed offline with the instruments.
• Minor works ongoing.

​​XPD

​​VAC

• Hirex 2 has been installed
• Support ongoing
• Today MID mono will be opened.

AE

• SASE3 and 1 tunnel MOV loops have been updated. Feedback to AE is needed!
• Issue with dymaic triggers has been fixed.

​ITDM

• XFEL gateway will be updated in 15 minutes
• Jddd usage examples will be posted by ITDM

DET

​EET

​CAS

• Tunnels updated to Karabo 2.4.0. For the instruments coordination with scientist is ongoing (SCS already done)

​AoB

• Mail sent to the GLs asking for feedback concerning shutdown activities by GW.

SPB/SFX

FXE

​SQS

• Meeting to discuss the recent issues with the digitizers was organized by PGessler and took place yesterday. The outcome is that for the next users run the zero suppression mode will not be used (only raw data). In this case, no issues are expected. In the meanwhile a general solution will be worked out.

SCS

MID

• Activities for next week include the interlock for the epix power system as well as the AGIPD chiller commissioning. BB has to be passed all the relevant issue since he is supporting CY during MS's holidays

​HED

• Cabling phase II vs  loop operation: All the PRIO cables have been promised by the compoany to be installed by next friday. Early next week LW will make a statement whether Loop 5 can be put in operation already during the week. With these milestoned in mind, AE will be able, if no major issues pop up, to bring up loops 5 and 7 in KW15, Loops 8-9 in KW 16 and Loop 6 by the end of April. HED has to say whether to continue with the users program under this conditions. 
•  

OPT Lasers

​XRO

​​XPD

​​VAC

AE

• Issue with dymaic triggers is being fixed by DESY. This affects triggers 180, 181 and 182 thate are being patched.
• Humidifiers failure in SPB rackroom reported by AE vs TS and TN. Now the humidifier has been switched off.  AV clarifies with TS. 

ITDM

DET

​EET

​CAS

• SASE3 has been updated yesterday
• For the karabo server 2.4.0 to work, also the GUI has to be updated to the 2.4.0.

​AoB

SPB/SFX

• CRL implementation in the hutch will happen in April. AE and EET involved. ==> Connectors on the beckhoff frames need to be re-shuffled according to the newest version of the EPLAN documentation. EET will take care of that, so that the loop can be started as soon as possible.
• CSS crate is ready. Loop 7 bridged (same loop as CRL). Test can start tomorrow.
• AGIPD motion. Prelminary tests are being performed to be ready for the final tests in the march shutdown. ==> Some issues with cabling of limit switches were found. SPB will fix it today/tomorrow. ==> Test starting today. From the Karabo side seems ok.
• AGIPD chiller has been shipper for repair. SPB/SFX are trying to find alternative solutions for the next users run.

​FXE

• 4 cables are needed to control some stages and were requested to AE/EET. After checking  by NC some rewiring from FXE side on the module side is needed to make the electronic solution proposed usable. NC is in contact wit TKorsh.

SQS

• Loop 8 and 11 HW will be prepared by AE this week and can run by next week.
• Interlock updates ongoing
• Meeting organized by PGessler to review the recurring issues with the digitizers

SCS

• When operating the machine in the train pattern (not  10 Hz) mode and pulse on demand mode the data from the XGMs in XTD10 and SCS is not recorded. ==> That's still the case and it is caused by a Doocs update not agreed with CAS. ==> Ongoing. ==> Meeting took place yesterday. Issue seeems to be closed.
• The dangling cable of the sliding door has to be fixed. This is supposed to be done by ARathjen during the March shutdown.
• A Change in the storage of raw data of the XGM is required. SCS is discussing with XPD (Theo). Later ITDM and CAS will be also involved.
• Loop 13 being prepared. As well as 11. Interlock updates ongoing.

MID

• Smaract stages do not work propery and reliably. High priority. Has to be clarified with AE since it is not clear whether this is the same issue that SCS had and for whoch they developed a workaround. ==> BB will contact the Smaract company to address the issue.
• Loop 9 has been updated and the broncos can now be controlled.

​HED

• Cables and loops for HED instrumentation. LW is monitoring closely the installation of cables to give the go ahead to AE for the starting of tyhe loops. Loop 5 is still the priority. High priority cables for Loops 5, 7,8 should be all installed by the end of this week.

​OPT Lasers

• Modules for the time stamp have to be installed by AE. How long does it take? Will be discussed offiline with PG. ==> Installation dates: SASE1 in summer shutdown,  SASE3 being worked out, SASE2 will follow. Workaround with time stamp is being investigated. ==> PLCs have to be updated. HW ready.==> SASE3 OK. SASE2 crates being changed now.

​XRO

XPD

• Hirex 2 will be shipped from Cologne tomorrow and will be brought into the VAC lab. Crates ready, cables ready. AE can support local tests outside the shutdown week.==> Hirex will be installed in the shutdown and probably a couple of testt will need support from AE. These can be scheduled for the 01/02.04. Vac loop is affected.==> AE only supporting crates installation and powering.

​VAC

​DET

• 3rd branch SA3 - one ion pump has to be included in the VAC loop (update tomorrow)

AE

• Timing update foressen for today will rpobably happen a little bit later than expected in SASE2.
• Waiting for the finalization of the MID LDM risk assessment from SRP to allow the usage of the remote control of the device.

​​ITDM

​EET

​CAS

​SRP

TS

AoB

SPB/SFX

• The Julabo chiller for the AGIPD detector broke. After intervention from TS was clear that it was not possible to fix on the fly. Users time had to be cancelled. In generalr there are 3 solution being pushed simultaneously by SPB: Fix the existing one, buy a new one, integrate a new type of chiller. AMancuso is also preparing a document for the MB with the details of the failure.

FXE

​SQS

• REMI being removed. NQS being brought in on wednesday. Support form AE for testing and configuration will be needed.
• Vac interlock loop updates are being coordinated with AE
• Laser being set up. Support from AE maybe needed.

SCS

MID

• DET and ITDM working on the AGIPD this and next week.
• Loop 9 needs a framework update (flow control with broncos).
• Patch panel design in eplan for epix ongoing.
• Opt hutch VAC being implemented in karabo (w/o interlock definitions. interlock tests still outstanding)

​HED

• XGM/Pulse picker alignment has to be checked with beam. AE will come back to HED today. Has been postponed since timing was not properly implemented. 

OPT Lasers

​XRO

​​XPD

​​VAC

AE

• MOV loop in SASE1 and 3 tunnels is going to be updated tomorrow at the latest. Instruments and involved groups are supposed to check if everything is fine after the update
• SASE2 Vac loop update today
• ITDM is supposed to work on the redundant switches in the balcony on Wednesday. Karabo is going to be interrupted for about 30 minutes. NJardon will send an email to readiness when the activity is confirmed.
• Timing card issue issue caused the timing signal to fail in SASE1. Issue was found to be the DESY people rebooting thr PLC without informing the relevant AE people.

ITDM

DET

​EET

​CAS

• 2.4.0 released. Waiting for ITDM for DAQ tests. No deployment in the tunnels foreseen for now.

​AoB

SPB/SFX

• CRL implementation in the hutch will happen in April. AE and EET involved. ==> ZA needs the documentation of the CRL. The point is SRP to be able to evaluate the focusing properties to give beam permission after installation. TH will ask directly PVagovic. Still pending since PV is not here.==> Still pending.
• AGIPD motion. Prelminary tests are being performed to be ready for the final tests in the march shutdown. ==> Some issues with cabling of limit switches were found. SPB will fix it today/tomorrow.

​FXE

SQS

SCS

• When operating the machine in the train pattern (not  10 Hz) mode and pulse on demand mode the data from the XGMs in XTD10 and SCS is not recorded. ==> That's still the case and it is caused by a Doocs update not agreed with CAS. ==> Ongoing
• The dangling cable of the sliding door has to be fixed. This is supposed to be done by ARathjen during the March shutdown.
• A Change in the storage of raw data of the XGM is required. SCS is discussing with XPD (Theo). Later ITDM and CAS will be also involved.

MID

• Issue with the remote control of the ion pumps.MID OPT now ok. MID exp being implemented (waiting for some HW + Support from CY). Basically understood. Will be implemented in agreement with the instrument (requires access + fixed cables)==> Loop update slot to be agreed with the instrument.
• Smaract stages do not work propery and reliably. High priority. Has to be clarified with AE since it is not clear whether this is the same issue that SCS had and for whoch they developed a workaround. ==> no updates.

​HED

• Cables and loops for HED instrumentation. LW is monitoring closely the installation of cables to give the go ahead to AE for the starting of tyhe loops. Loop 5 is still the priority. High priority cables for Loops 5, 7,8 should be all installed by the end of this week.
• Vacuul logic has to be implemented int he opt hutch. AE ready. Can be done tomorrow (KS, NJ)

​OPT Lasers

• Modules for the time stamp have to be installed by AE. How long does it take? Will be discussed offiline with PG. ==> Installation dates: SASE1 in summer shutdown,  SASE3 being worked out, SASE2 will follow. Workaround with time stamp is being investigated. ==> PLCs have to be updated. HW ready.

​XRO

XPD

• Hirex 2 will be shipped from Cologne tomorrow and will be brought into the VAC lab. Crates ready, cables ready. AE can support local tests outside the shutdown week.==> Hirex will be installed in the shutdown and probably a couple of testt will need support from AE. These can be scheduled for the 01/02.04. Vac loop is affected.

​VAC

​DET

• LPD charge injection data seem ok.
• MID gpu calibration foreseen for today

AE

• Data Correlation issue test between MCP detector and XGM - PG: Workplan has been made. Additional tests needed and have to be planned with beam. ==> Beamtime will be requested by JG. ==> No updates

​​ITDM

​EET

​CAS

• HED kick off meeting for preparation for users has to happen. ==> Will take place next week.

SRP

oB

SPB/SFX

• No major issues reported
• Crates for the CRL will be installed today. Test is foreseen for next week.

FXE

• Issue with the synchronization of the PP laser has been reported. This affects also SPB. The problem was found to be in the subsynch hutch. WP18 has been informed and is working on it.

​SQS

• Again Issue with digitizers not working was found and was  solved with the help of CAS.  For the long run PGessler proposed to have a task force with ITDM and CAS to look for eventual bottlenecks in the configuration of the chain. 
• First CRD for the pn CCDs has been submitted. The second CRD (interlocks) is still in preparation

SCS

• Loop 7 need to be updated (old) due to problems with readind encoders.
• 2 fuses in the PLCs have to be replaced. AE has been informed.

MID

• It is reported by CY that, in order to advance with the Epix readiness, would be beneficial if AE and EETF could accelerate the power system work BKF 467 crate completion (with Bernard's latest change request) plus patch-panel planning Eplan update this would be much appreciated. ==> Mails between CY and LW have been exchanged. CR implementation and Patch panel design are needed by Wednesday. 
• Loop 9 needs a framework update today.
• Preparation for the first users coming on Wednesay is ongoing.

​HED

• Si-Mono in XTD6 has been aligned with the cristals parallel to the beam but two issues were found: 1 - On of the movements is at ist limit and needs to be fixed. ZZ today (VAC+OPT support). 2 - One motor in Mono2 that does not work. Has to be checked (AE).
• XGM/Pulse picker alignment has to be checked with beam. AE will come back to HED today.

OPT Lasers

​XRO

​​XPD

​​VAC

AE

ITDM

• Info was sent to the GLs concernig the use of the Maxwell cluster for users. These seemed not to be propagatet to the users since support was requested to IDTM concerning this specific issue. This is also the case for the detector calibration pipeline. These info should be proprly distributed in the future.

DET

• FXE had small issues with LPD. DET on it.

EET

​CAS

• HED reported as an info to CAS that yesterday karabo was very slow for 2 hrs (10 seconds to push a button...) but it recovered by itself. Will be looked into... 

​AoB

SPB/SFX

• No major issues reported
• Motors in Loop 14 have been tested and problems with the motion sign and encoder were found. AE/EET on it.

FXE

​SQS

• Issue with digitizers not working was found this morning and was reported solved during the meeting by CAS.
• 2 CRDs for the pn CCDs are coming. Once they are there it has to be seen how to schedule the design, production of PLCs, as well as of cables.

SCS

MID

• It is reported by CY that, in order to advance with the Epix readiness, would be beneficial if AE and EETF could accelerate the power system work BKF 467 crate completion (with Bernard's latest change request) plus patch-panel planning Eplan update this would be much appreciated. MFlade reports the request to his group.
• Issues with Smaract stages cables. Fixed.

​HED

• Si mono in XTD6 had problems with the pitch motor whoch does not work anymore. XTD6 was opened yesterday for intervention and the system was pumping overninght. Interlock modified not to stop operation during the night for MID. This morning ZZ foreseen to complete the intervention.
• Firmware for Loops 5 and 7 ready. KS/EET are checking whether all the cables for loop 5 have been installed. When they are, AE will be notified to switch on the loop. Same for loop 7. After the meetgin with compkany Schulz it was said that all the priority 1 cables (set by HED) will be installed by 05.04.
• XGM/Pulse picker alignment has to be checked. On monday AE will have a look.

OPT Lasers

​XRO

​​XPD

​​VAC

AE

ITDM

DET

• Delay scan in MID was successful

EET

​CAS

• Control of personal interlock shutters will be possible through one computer for each instruments control room. PCs have been defined. Implementation can be ready by next week.

​AoB

• GW asks the intruments to check the shutdown planning, especially for the cases in which the instruments are requested as support groups (MPS?). If there a re problems or something does not make sense, please notify PSPO.

SPB/SFX

• CRL implementation in the hutch will happen in April. AE and EET involved. ==> ZA needs the documentation of the CRL. The point is SRP to be able to evaluate the focusing properties to give beam permission after installation. TH will ask directly PVagovic. Still pending since PV is not here.
• AGIPD motion. Prelminary tests are being performed to be ready for the final tests in the march shutdown. Still planned.

​FXE

SQS

SCS

• When operating the machine in the train pattern (not  10 Hz) mode and pulse on demand mode the data from the XGMs in XTD10 and SCS is not recorded. ==> That's still the case and it is caused by a Doocs update not agreed with CAS.

MID

• Issue with the remote control of the ion pumps.MID OPT now ok. MID exp being implemented (waiting for some HW + Support from CY). Basically understood. Will be implemented in agreement with the instrument (requires access + fixed cables)
• Smaract stages do not work propery and reliably. High priority. Has to be clarified with AE since it is not clear whether this is the same issue that SCS had and for whoch they developed a workaround.

​HED

• Cables for the experiment hutch are being installed but some quality issues occured. Last pallets of cables have been sent back for proper confectioning. It is possible that there will be some delays. KA will discuss with LW how to prioritize cables to eventually minimize the impact on the commissioning. ==> Quality issues are being addressed. The company increased the manpower for cable confectioning and installation. KS prepared a list of priorities. AE informs that they will be probably able only to provide fw for loops 5 and 7 by the end of March (collision with many shutdown activities). PG will send details to KA. This will eventually require a decision concerning priorities.  Ongoing. ==> There will be a dedicated meeting after this one to discuss the details, coordinate the process (Cables/fw export/ Loops start).
• CRL2 in XTD6 - issue with motors losing steps. Will be fixed in the March shutdown. ==> L. Batchelor
• DAQ is ready. Data sources list has been sent to CAS. Will be also sent to ITDM for implementation.==> Status not clear
• For the fixing of the mono's Picomotor, XTD6 will be opened tomorrow and on friday during the day. On the evenings the tunnel will be searched and closed again to allow beam in MID.

​OPT Lasers

• Modules for the time stamp have to be installed by AE. How long does it take? Will be discussed offiline with PG. ==> Installation dates: SASE1 in summer shutdown,  SASE3 being worked out, SASE2 will follow. Workaround with time stamp is being investigated.

​XRO

XPD

• Hirex 2 will be shipped from Cologne tomorrow and will be brought into the VAC lab. Cretes ready, cables ready. AE can support local tests outside the shutdown week.

​VAC

• Charge injection test (LPD, FXE) have been perfomed successfully.

DET

AE

• Data Correlation issue test between MCP detector and XGM - PG: Workplan has been made. Additional tests needed and have to be planned with beam. ==> Beamtime will be requested by JG.
• Hirex and DSSC integration and commissioning will most probably not be supported in the shutdown week. AE will try to support them outside that period.

​​ITDM

​EET

​CAS

• Who is responsible for the bunch pattern recording for the different instruments? CAS will clarify with ITDM and AE. ==> Ongoing.
• Karabo 2.4.0 test ongoing
• 2.3.7. Hotfix available today (pipieline in middle layer devices has been optimized). To be decided by the instr. whether to install it or not. Recommended.
• HED kick off meeting for preparation for users has to happen.
• XGMs: DOOCS was updated without agreement with CAS and this lead to problems with the controls. In this condition CAS can give only limited support , because they do not know excactly what was deployed and whoch tests were done. In general, this goes against the good practice rule of not updating stuff during the beamtime.

SRP

• The self rescue training is supposed to become part of the access requirement in the DACHS system for the tunnel. This caused a lot of concerns during the meeting (visitors? Access to components only in the very firrt part of the tunnel ). PSPO will discuss with SRP .==> SRP is trying to find a way to minimize the impact of this training on the XFEL employees. Discussion with DESY needed. ==> The implementation date is the 01.05. The legal requirements are quite strict. SRP is trying to find a solution with DESY (proper training every 3 yrs + yearly updates? to be seen). Advice from SRP is to get the training. SScherz can support booking the trainings.
• HED Radiation interlock issues: no agreement yet to get beam permission. Another meeting is planned for tomorrow (SRP chairs).==> Solved
• EUPs: Procedures for the electrical safety trainings and appointments are being clarified (UB, TH, WUS) ==> 2 training per week (in german) are planned for KW 13,14,15. SRP and TS will approach the GLeaders to decide who has to take the trainig first in the different groups. PGessler and SHauff point out that it is not clear whether the policy is olready in place or not. THaas mentioned that we are still in the transition phase and a presentation was given in thre STGL meeting and it was responsibility of the GLs to inform the group members. TH will send AV the material that will be circulated to the readiness mailing list and  in this elog ElectricalSafety.pdf​.
• SArslan has been appointed Safety responsible for the Exp. Hall. Access for XFEL employees will be granted by him from now on and not anymore by AViolante and GWellenreuther

AoB

SPB/SFX

• Experiments were succesfull
• Calibration pipeline has issues - being fixed
• Detailed planning of the shutdown works is being done with AE to see whether some activities can be done before or after the critical week
• JGFR calibration pipeline needed. SH will support SPB/SFX today
• Motors in Loop 14 should be tested. ASilenzi can help. Then info to AE.

FXE

​SQS

SCS

MID

• Epix planning is advancing. List of activity being maintained and followed up by CY. Interface box for cables being modified by KS, CRs being implemented by AE. Ongoing. Goal date is 10.04.2019 to have the detector completely commissioned ==> Ongoing.
• Issues with Smaract stages cables. Being fixed. (MS will help)
• Loop 4 would need to be resterted next week.

HED

• Si mono in XTD6 had problems with the pitch motor whoch does not work anymore. Same problems happened in other mono motors in MID and FXE in the past. MS will have a look. It has be decided how to proceed with the fixing. The mono is required for users operation in HED.
• Loops readiness and cables readiness have to be aligned and priorities have to be set. It is not clear what can be provided by the end of March in terms of loops and cables. AV calls for  a meeting to clarify and set priorities...

OPT Lasers

​XRO

​​XPD

​​VAC

AE

ITDM

DET

• FXE JGRF was requested to be ready for last week end (done and working), but it was planned for April! In general better planning!
• SPB calibration pipeline tests ongoing.

EET

​CAS

​AoB

SPB/SFX

• Only minor issues being addressed with the support groups.

FXE

​SQS

SCS

MID

• Epix planning is advancing. List of activity being maintained and followed up by CY. Interface box for cables being modified by KS, CRs being implemented by AE. Ongoing. Goal date is 10.04.2019 to have the detector completely commissioned

HED

OPT Lasers

​XRO

​​XPD

​​VAC

AE

• for SQS there are issue with the Karabo/digitizers communication. Workaround exists, being fixed for good (AE + CAS).
• Given the preliminary shutdown task list sent to readiness this week, it is clear that AE does not have the resources to cope witl all the requests. The tasks do not have priorities right now and this is a problem. In general, priorities and tasks that could be dropped are needed. Instruments, Support groups and PSPO cannot decide. PSPO will address the issue to HS/TT. 

ITDM

DET

• Calibration pipeline stability test will be performed with SPB (during shifts). CAS/DET/SPB on it.

EET

​CAS

• Hotfix 2.3.6 (GUI server, data loggers bugs fixed) deployed in SA1,2, in SA3 not yet.

AoB

SPB/SFX

• CSS component commissioning. Concept and implementation finalized. EPLAN has been modified. PLC modification has to follow.
• Issues concerning the simultaneous operation of more Jungfrau detector modules has been solved.  Additional tests ongoing. 
• CRL implementation in the hutch will happen in April. AE and EET involved. ==> ZA needs the documentation of the CRL. The point is SRP to be able to evaluate the focusing properties to give beam permission after installation. TH will ask directly PVagovic.
• AGIPD motion. Prelminary tests are being performed to be ready for the final tests in the march shutdown.
• It is possible to operate simultaneously the Agipd and Jungfrau detector. One issue is the restarting the Agipd afterwards. The issue is non critical and is being solved by DET/CAS.

​FXE

SQS

• exhaust line for explosive gases has not been tested so far and no information is available to SQS. Urgent. SRP should comment.==> MMeyer is following up the issue. ==> MM has got all the documentation and approval needed. The line can be used. XPD and CAS on it.

SCS

• When operating the machine in the train pattern (not  10 Hz) mode and pulse on demand mode the data from the XGMs in XTD10 and SCS is not recorded.

MID

• Issue with the remote control of the ion pumps.MID OPT now ok. MID exp being implemented (waiting for some HW + Support from CY)
• AGIPD, Diamond and Epix detector tests succesful. AM thanks the technical groups for the support.

HED

• Si bounce monochromators - Chiller leaks. Will be repaired in the next shutdown. ==> Waiting for delivery of parts. Not clear whether can be fixed in the next shutdown.==> Ongoing.
• Cables for the experiment hutch are being installed but some quality issues occured. Last pallets of cables have been sent back for proper confectioning. It is possible that there will be some delays. KA will discuss with LW how to prioritize cables to eventually minimize the impact on the commissioning. ==> Quality issues are being addressed. The company increased the manpower for cable confectioning and installation. KS prepared a list of priorities. Ongoing.
• Si- mono commissioning ongoing. Cameras for pico motors have been installed.
• CRL2 in XTD6 - issue wit motors losing steps. Will be fixed in the March shutdown.
• DAQ is ready. Data sources list has been sent to CAS. Will be also sent to ITDM for implementation.
• Commissioning run proposal. Elogs to be used will be discussed with ITDM offline.
• AE informs that they will be probably able only to provide fw for loops 5 and 7 by the end of March (collision with many shutdown activities). PG will send details to KA. This will eventually require a decision concerning priorities. 

​OPT Lasers

• Modules for the time stamp have to be installed by AE. How long does it take? Will be discussed offiline with PG. ==> Installation dates: SASE1 in summer shutdown,  SASE3 being worked out, SASE2 will follow. Workaround with time stamp is being investigated.

​XRO

• In SASE3 additional safety shutters issue: Hardware will be ready by middle of Feb. On the 24 and 25. the installation and the modification of the EPS loop should take place if D3, SRP agree on the change request proposed by HS and MD. ==> Still no official decision from D3 and SRP. AE would like to get as many info as possible in advance to start preparing the loop update. According to MDommach NJardon is supposed to be already in the loop. ==> Concept in written has not yet been communicated to SRP and AE. ZA will talk to HS. ==> HW is installed. Loop update can happen monday or tuesday. The proposed additional radiation safety measures for SASE3 were discussed with Zunaira Ansari. A test is foreseen for 5 March. Implementation in the SEPS system will be directly coordinated between Zunaira and Nerea. ==> Test successful. Limit for SASE3 has been nor raised to 1.3 keV.

XPD

​VAC

DET

AE

• Data Correlation issue test between MCP detector and XGM - PG: Workplan has been made. Additional tests needed and have to be planned with beam.

​​ITDM

• Commissioning proposals form last year: The data will be moved physically to desy soon. ITDM will send an e mail aroung to inform the relevant people.

EET

​CAS

• Who is responsible for the bunch pattern recording for the different instruments? CAS will clarify with ITDM and AE. ==> Ongoing.

SRP

• The self rescue training is supposed to become part of the access requirement in the DACHS system for the tunnel. This caused a lot of concerns during the meeting (visitors? Access to components only in the very firrt part of the tunnel ). PSPO will discuss with SRP .==> SRP is trying to find a way to minimize the impact of this training on the XFEL employees. Discussion with DESY needed. ==> The implementation date is the 01.05. The legal requirements are quite strict. SRP is trying to find a solution with DESY (proper training every 3 yrs + yearly updates? to be seen). Advice from SRP is to get the training. SScherz can support booking the trainings.
• HED Radiation interlock issues: no agreement yet to get beam permission. Another meeting is planned for tomorrow (SRP chairs).
• Procedures for the electrical safety trainings and appointments are being clarified (UB, TH, WUS)

AoB

SPB/SFX

• Ongoing discussions with the support groups to organize the shutdown activities.Update of the shutdown task list could eventually be provided.
• X-Ray interlock system had issues in the WE and needed to be re set. Not clear why this happened.
• Problem with Karabo freezing. CAS contact person ihas been involved and is working on the issue. This is related to the calibration running.

FXE

​SQS

SCS

MID

• Fast diodes needed on the WE. HW and Software support required and ongoing. ==> Successful
• CY called for a  meeting on monday to collect all the requirements for the epix det to work. The det will be then tested in the common lase room. Karabo interface change is required. It will take 3 weeks.==> Epix has been moved back to the common laser room for proper testing and commisisoning. Several tasks have to be accomplished to try to make the detector work for the April's run. CY is basically organizing the technical commissioning.

HED

OPT Lasers

​XRO

​​XPD

​​VAC

• A pump for the GATT in SASE 3 had to be treplaced (borrowed from SPB).
• Solid ATT in XTD 1 has issues with control valves. Being fixed now with a ZZ access.

AE

• Probably the timing update planned for this morning will not be needed anymore. BF will send a notification mail.
• there are many activities planned for the next shutdown and priorities will need to be set . PSPO agreed on sending the preliminary task list to the support groups so that they can start having an overview.

ITDM

• Failure of the logbook during the night: Also one partition failed. Not clear why. Everything has been fixed and is back to normal.
• Simultaneous operation of all the instruments generates competition of the resources. Priorities to be set.
• Calibration pipeline: Only 1 server in place. POssible issues when operationg MID and SPB agipd at the same time... DET should look into that.
• SPB requested to restart the DAQ before every shift. This can be done but it requires experts from DET and SPB to be present and to perfome some checks. This is now not always the case. To be discussed ho to find a short term solution.

DET

EET

​CAS

• Test Karabo 2.4.0. ongoing. Ongoing
• List of loop updates for PLCs has to be issues by AE to CAS as soon as the activities are known.

AoB

SPB/SFX

• Today Loop 8 could be ready (AE)
• Agipd - visualization of data shows variable rep rate... correlations to be investigated.

FXE

​SQS

SCS

MID

• Fast diodes needed on the WE. HW and Software support required and ongoing.
• CY called for a  meeting on monday to collect all the requirements for the epix det to work. The det will be then tested in the common lase room. Karabo interface change is required. It will take 3 weeks.
• VAC interlock test in MID OPT to be performed. Marjian can support.

HED

• Si(111) mono commissionig ongoing
• VAC componennt in HED OPT being setup by KS
• Digitizers for diodes being used.

OPT Lasers

​XRO

​​XPD

​​VAC

AE

• Timing update on monday in SASE2. BF sent an email to readiness with the details.

ITDM

DET

EET

​CAS

• Test Karabo 2.4.0. ongoing. List of PLCs AE==>CAS.
• Problem with a solid attenuator valve in XTD1. Not enough air pressure to operate the valve properly. DFM(CAS) will contact XRO.

AoB

CAS and AE point out that there are many activities planned for the next shutdown and as soon as PSPO will issue the shutdown tasklist planning most probably priorities will need to be set by TT/ MGMT

SPB/SFX

• CSS component commissioning. Concept and implementation finalized. EPLAN is being modified. PLC modification will follow.
• Loop 14 (Jungfrau) commissionig is ongoing. Issues concerning the simultaneous operation of more modules. SPB and DET on it. The detector is needed functional within 3 weeks.
• CRL implementation in the hutch will happen in April. AE and EET involved. ==> ZA needs the documentation of the CRL. before April. MS will ask the responsbile person in SPB.Ongoing.
• Changes concerning modules for the AGIPD motion are being discussed. Intervention on the modules planned for the next shutdown. AE, DET, CAS, SPB involved.
• Issue Basler camera <==> Loop. Will be solved offline with AE.
• Refurbished beamstop is needed by Mid. April. XRO has been informed.

FXE

SQS

• exhaust line for explosive gases has not been tested so far and no information is available to SQS. Urgent. SRP should comment.==> MMeyer is following up the issue. - NO update.

SCS

MID

• Issue with the remote control of the ion pumps. It is not possible to switch on and off the pumps remotely due to the fact that a wrong terminal was used . It seems this was also the same issue in SASE1 and 3. AE and EET are on it to fix it and update the doucumentation. ==> AE needs to perform a test at MID before deploying the solution. Since there are other priorities now the test has not happened yet. ==> Test has been shifted to HED. ==> Test will be synchronized with planned loop updates in MID. Will be coordinated between AE and MID.
• An automatic chain of communicaton is needed (TS?) to notify relevant peopole when the power is down. ==> UBr will follow up the automatic notification setup.==> Ongoing.  

HED

• Si bounce monochromators - Chiller leaks. Will be repaired in the next shutdown. ==> Waiting for delivery of parts. Not clear whether can be fixed in the next shutdown.
• hirex mono water connections will be reworked in March.
• Cables for the experiment hutch are being installed but some quality issues occured. Last pallets of cables have been sent back for proper confectioning. It is possible that there will be some delays. KA will discuss with LW how to prioritize cables to eventually minimize the impact on the commissioning.
• Si- mono commissioning ongoing
• CRL2 in XTD6 - issue wit motors losing steps. Being fixed
• DAQ and signal processing is neede int he OPT hutch. Ongoing with ITDM and CAS.

​OPT Lasers

• Modules for the time stamp have to be installed by AE. How long does it take? Will be discussed offiline with PG. ==> Installation dates: SASE1 in summer shutdown, SASE3 in the next 2 weeks, SASE3 being worked out.

​XRO

• In SASE3 additional safety shutters issue: Hardware will be ready by middle of Feb. On the 24 and 25. the installation and the modification of the EPS loop should take place if D3, SRP agree on the change request proposed by HS and MD. ==> Still no official decision from D3 and SRP. AE would like to get as many info as possible in advance to start preparing the loop update. According to MDommach NJardon is supposed to be already in the loop. ==> Concept in written has not yet been communicated to SRP and AE. ZA will talk to HS. ==> HW is installed. Loop update can happen monday or tuesday. The proposed additional radiation safety measures for SASE3 were discussed with Zunaira Ansari. A test is foreseen for 5 March. Implementation in the SEPS system will be directly coordinated between Zunaira and Nerea.

XPD

​VAC

DET

AE

• Correlation test between MCP detector and XGM last friday highlighted issues at the Karabo doocs interface concerning train id. Meeting AE, CAS, ITDM, XPD to follow up the issue.

​​ITDM

EET

​CAS

• Who is responsible for the bunch pattern recording for the different instruments? CAS will clarify with ITDM and AE.

SRP

• The self rescue training is supposed to become part of the access requirement in the DACHS system for the tunnel. This caused a lot of concerns during the meeting (visitors? Access to components only in the very firrt part of the tunnel ). PSPO will discuss with SRP .==> SRP is trying to find a way to minimize the impact of this training on the XFEL employees. Discussion with DESY needed. 

AoB

SPB/SFX

• Change to the triggers for  cameras is being discussed/implemented with BF.
• Preparation for the AGIPD intervention planned in the next mini shutdown is being discussed with AE.
• On Wednesday the user period start. No more commissioning possible. 

FXE

• Issues with digitizers for the OGT1. AE will investigate.

SQS

• Issues with digitizers that crash regularly (issue concerning data aggregators may also depend on it) - Cyril on it.
• Mpods commissioning - Also here CAS (Cyril and CY providing support)

SCS

• No special issues

MID

• Commissioning ongoing. (Agipd "saw" beam last WE)
• This week the interlock definition in Loop4 (VAC) should be updated. Before performing the update MID needs to be informed

HED

OPT Lasers

​XRO

​​XPD

​​VAC

AE

• When HS and ZA the requirements for the SEPS updates have to be discussed and put in written before the loop update. Could happen on Thursday.
• On Friday Loop 13  in SCS was updated (Train id) and after that MS noted some strange behavior. To be checked with MTeichmann.

ITDM

DET

• SPB test ok
• Today: work on LPD and Jungfrau SPB.

EET

​CAS

• Kickoff meeting with ITDM to start to evaluate InfluxDB, Grafana and Elastic Search as an alternative to the current Karabo DataLogger implementation (LA and VAC represents use cases to be addressed/solved). However, "nothing" will impact operation in the next months. ==> Hotfix 2.3.5. has been released. Mandatory to solve a GUI issue currently present.
• SPB Loop 14 needs to be deployed (Karabo) ==> Today

AoB

SPB/SFX

• Pulse picker commissiong - Issues concerning motors position and triggers ==> To be worked out with AE, but beam is needed. Has to be done.
• DET group is helping setting up the Jungfrau detector (w/o PLC).
• DAQ performance test performed yesterday.
• Trigger for ns laser is needed next week. Everything should be already prepared but BF checks.

FXE

SQS

SCS

MID

HED

• Commissioning of components ongoing. There is a learinig curve concerning Karabo.
• Cabling issues and CR are being followed up with high priority by EET
• A camera is needed in the tunnel to align the spectrometer. Either a webcam or the camera dedicated to the second spectroemeter has to be moved (only temporary - no definitive changes needed). This can be done with a ZZ access on monday. KA is organizing the hardware, CAS and AE will take care of software and evetaually trigger.

​OPT Lasers

​XRO

​​XPD

​​VAC

• On monday the HW for the B4C in SA3 will be mounted. and tested. No loop updates concerning the interlock. This will happen in march.
• GATT loop update for SASE3 planned for Monday

AE

• A PLC in HED has to be replaced because of some beckhoff license that expired ==> Problem solved replacing the PLC. Whys did this happen is still not clear.

ITDM

DET

• SCS took data with the fast CCD. Data has to be analyzed but seems ok. ==> Ongoing
• SPB agipd OK==> Calibration is now running.
• FXE LPD had issues being followed up

EET

​CAS

• Kickoff meeting with ITDM to start to evaluate InfluxDB, Grafana and Elastic Search as an alternative to the current Karabo DataLogger implementation (LA and VAC represents use cases to be addressed/solved). However, "nothing" will impact operation in the next months.
• SPB Loop 14 needs to be deployed (Karabo)

AoB

SPB/SFX

• CSS component commissioning. Concept and implementation being finalized.==> Final tests have to be performed at SPB, if OK, the CR will be finalized.
• Loop 14 (Jungfrau) commissionig has started. 3 modules are being controlled. The movable stage should have been shipped from japan today. Then will be mounted and controlled via PLC.
• CRL implementation in the hutch will happen in April. AE and EET involved. ==> ZA needs the documentation of the CRL. before April. MS will ask the responsbile person in SPB.

FXE

SQS

• exhaust line for explosive gases has not been tested so far and no information is available to SQS. Urgent. SRP should comment.==> MMeyer is following up the issue. - NO update.

SCS

• Ready to take beam

MID

• Issue with the remote control of the ion pumps. It is not possible to switch on and off the pumps remotely due to the fact that a wrong terminal was used . It seems this was also the same issue in SASE1 and 3. AE and EET are on it to fix it and update the doucumentation. ==> AE needs to perform a test at MID before deploying the solution. Since there are other priorities now the test has not happened yet. ==> Test has been shifted to HED.
• An automatic chain of communicaton is needed (TS?) to notify relevant peopole when the power is down. ==> UBr will follow up the automatic notification setup. 
• Loop update caused some issues with the motor directions.
• Components in the tunnel hava to be included in the DAQ during the internal commisisoning time. Name of the relevan tunnel components should be comminicated to the CAS contact person.

HED

• Si bounce monochromators - Chiller leaks. Will be repaired in the next shutdown.
• hirex mono water connections will be reworked in March.

​OPT Lasers

• SASE1 PP laser available
• SASE2 and 3 in progress.
• Modules for the time stamp have to be installed by AE. How long does it take? Will be discussed offiline with PG.

​XRO

• In SASE3 additional safety shutters issue: Hardware will be ready by middle of Feb. On the 24 and 25. the installation and the modification of the EPS loop should take place if D3, SRP agree on the change request proposed by HS and MD. ==> Still no official decision from D3 and SRP. AE would like to get as many info as possible in advance to start preparing the loop update. According to MDommach NJardon is supposed to be already in the loop. ==> Concept in written has not yet been communicated to SRP and AE. ZA will talk to HS.

XPD

​VAC

DET

AE

​​ITDM

EET

​CAS

• Hotfix is being tested and probably relesed tomorrow. It is not mandatory. Minor improvements only.

SRP

• FXE beam permission issue form last week: Due to the fact that the CRL can focus the beam on the beamstop and the operation betweek 7 and 14 keV was required, a proper analisys of the radiation safety had to be carried out. Between 7 and 9 keV the air is absorbing mostly of the light and there are no concerns. For energies above 7 keV the transmission increases. In order to allow operation the following requirements were set: 4W max power. B4C in front of the beamstop (efficiency grows with energy in this range)
• The self rescue training is supposed to become part of the access requirement in the DACHS system for the tunnel. This caused a lot of concerns during the meeting (visitors? Access to components only in the very firrt part of the tunnel ). PSPO will discuss with SRP .

AoB

SPB/SFX

• Data aggregators were often crashing during the WE and needed to be re initialized.
• Puls picker commissiong - Scan tool was used and worked. Issues concerning motors position and triggers ==> To be worked out with AE.
• DET group is helping setting up the Jungfrau detector.

FXE

• Mono commisisong ongoing. Beam was passing through both monos at the end of last shift.
• New beamstop mounted and being used.

​SQS

SCS

• Parallel operation with SA1 did not generate major issues
• Karabo did not store the bunch pattern info
• Leds on the beamline are needed. Loop4 is the most important and will be updated today.

MID

• Water connections for the mono chiller will probably be reworked with the vac group.
• MIddle layer tests will be performed by CAS (CY)
• Aligment of the optics in XTD6.
• Tomorrow: exapod commissiong. PC with windows needed. ITDM+CAS
• Issues with scenes being stuck, probabl;y due to a HW error to be fixed with manual on-off operation ot the component switch.  Being checked with CAS. 

HED

​OPT Lasers

​XRO

​​XPD

• New trigger system needed for a gated camera in SASE3 - BF on it.

​VAC

AE

• Timing server has been updated 
• A PLC in HED has to be replaced because of some beckhoff license that expired (?)

ITDM

DET

• SCS took data with the fast CCD. Data has to be analyzed but seems ok.
• SPB agipd OK
• FXE LPD had issues being followed up

EET

​CAS

AoB

A questionnaire to gather the activity of the next shutdown was sento to the XFEL and DESY group and operation leaders. The planning is going to be done together with DESY using the same templates and planning tools.