SPB/SFX

• Data aggregators were often crashing during the WE and needed to be re initialized.
• Puls picker commissiong - Scan tool was used and worked. Issues concerning motors position and triggers ==> To be worked out with AE.
• DET group is helping setting up the Jungfrau detector.

FXE

• Mono commisisong ongoing. Beam was passing through both monos at the end of last shift.
• New beamstop mounted and being used.

​SQS

SCS

• Parallel operation with SA1 did not generate major issues
• Karabo did not store the bunch pattern info
• Leds on the beamline are needed. Loop4 is the most important and will be updated today.

MID

• Water connections for the mono chiller will probably be reworked with the vac group.
• MIddle layer tests will be performed by CAS (CY)
• Aligment of the optics in XTD6.
• Tomorrow: exapod commissiong. PC with windows needed. ITDM+CAS
• Issues with scenes being stuck, probabl;y due to a HW error to be fixed with manual on-off operation ot the component switch.  Being checked with CAS. 

HED

​OPT Lasers

​XRO

​​XPD

• New trigger system needed for a gated camera in SASE3 - BF on it.

​VAC

AE

• Timing server has been updated 
• A PLC in HED has to be replaced because of some beckhoff license that expired (?)

ITDM

DET

• SCS took data with the fast CCD. Data has to be analyzed but seems ok.
• SPB agipd OK
• FXE LPD had issues being followed up

EET

​CAS

AoB

A questionnaire to gather the activity of the next shutdown was sento to the XFEL and DESY group and operation leaders. The planning is going to be done together with DESY using the same templates and planning tools. 

SPB/SFX

• Change to the triggers for  cameras is being discussed/implemented with BF.
• Preparation for the AGIPD intervention planned in the next mini shutdown is being discussed with AE.
• On Wednesday the user period start. No more commissioning possible. 

FXE

• Issues with digitizers for the OGT1. AE will investigate.

SQS

• Issues with digitizers that crash regularly (issue concerning data aggregators may also depend on it) - Cyril on it.
• Mpods commissioning - Also here CAS (Cyril and CY providing support)

SCS

• No special issues

MID

• Commissioning ongoing. (Agipd "saw" beam last WE)
• This week the interlock definition in Loop4 (VAC) should be updated. Before performing the update MID needs to be informed

HED

OPT Lasers

​XRO

​​XPD

​​VAC

AE

• When HS and ZA the requirements for the SEPS updates have to be discussed and put in written before the loop update. Could happen on Thursday.
• On Friday Loop 13  in SCS was updated (Train id) and after that MS noted some strange behavior. To be checked with MTeichmann.

ITDM

DET

• SPB test ok
• Today: work on LPD and Jungfrau SPB.

EET

​CAS

• Kickoff meeting with ITDM to start to evaluate InfluxDB, Grafana and Elastic Search as an alternative to the current Karabo DataLogger implementation (LA and VAC represents use cases to be addressed/solved). However, "nothing" will impact operation in the next months. ==> Hotfix 2.3.5. has been released. Mandatory to solve a GUI issue currently present.
• SPB Loop 14 needs to be deployed (Karabo) ==> Today

AoB

SPB/SFX

• Ongoing discussions with the support groups to organize the shutdown activities.Update of the shutdown task list could eventually be provided.
• X-Ray interlock system had issues in the WE and needed to be re set. Not clear why this happened.
• Problem with Karabo freezing. CAS contact person ihas been involved and is working on the issue. This is related to the calibration running.

FXE

​SQS

SCS

MID

• Fast diodes needed on the WE. HW and Software support required and ongoing. ==> Successful
• CY called for a  meeting on monday to collect all the requirements for the epix det to work. The det will be then tested in the common lase room. Karabo interface change is required. It will take 3 weeks.==> Epix has been moved back to the common laser room for proper testing and commisisoning. Several tasks have to be accomplished to try to make the detector work for the April's run. CY is basically organizing the technical commissioning.

HED

OPT Lasers

​XRO

​​XPD

​​VAC

• A pump for the GATT in SASE 3 had to be treplaced (borrowed from SPB).
• Solid ATT in XTD 1 has issues with control valves. Being fixed now with a ZZ access.

AE

• Probably the timing update planned for this morning will not be needed anymore. BF will send a notification mail.
• there are many activities planned for the next shutdown and priorities will need to be set . PSPO agreed on sending the preliminary task list to the support groups so that they can start having an overview.

ITDM

• Failure of the logbook during the night: Also one partition failed. Not clear why. Everything has been fixed and is back to normal.
• Simultaneous operation of all the instruments generates competition of the resources. Priorities to be set.
• Calibration pipeline: Only 1 server in place. POssible issues when operationg MID and SPB agipd at the same time... DET should look into that.
• SPB requested to restart the DAQ before every shift. This can be done but it requires experts from DET and SPB to be present and to perfome some checks. This is now not always the case. To be discussed ho to find a short term solution.

DET

EET

​CAS

• Test Karabo 2.4.0. ongoing. Ongoing
• List of loop updates for PLCs has to be issues by AE to CAS as soon as the activities are known.

AoB

SPB/SFX

• Only minor issues being addressed with the support groups.

FXE

​SQS

SCS

MID

• Epix planning is advancing. List of activity being maintained and followed up by CY. Interface box for cables being modified by KS, CRs being implemented by AE. Ongoing. Goal date is 10.04.2019 to have the detector completely commissioned

HED

OPT Lasers

​XRO

​​XPD

​​VAC

AE

• for SQS there are issue with the Karabo/digitizers communication. Workaround exists, being fixed for good (AE + CAS).
• Given the preliminary shutdown task list sent to readiness this week, it is clear that AE does not have the resources to cope witl all the requests. The tasks do not have priorities right now and this is a problem. In general, priorities and tasks that could be dropped are needed. Instruments, Support groups and PSPO cannot decide. PSPO will address the issue to HS/TT. 

ITDM

DET

• Calibration pipeline stability test will be performed with SPB (during shifts). CAS/DET/SPB on it.

EET

​CAS

• Hotfix 2.3.6 (GUI server, data loggers bugs fixed) deployed in SA1,2, in SA3 not yet.

AoB

XO

FXE

SPB/SFX

• Loop 12 has to be updated ==> Done.
• SASE1 M3 issues with the pitch motor lead to FXE losing beamtime. EEE to follow it up. ==> Basically fixed. Some remaining issues will be fixed during the shutdown week in August.
• Some issues reading the encoders of the JJ XRay CSLIT. EEE checks whether similar issues are also present in other instruments.

SCS

SQS

• Commissioning of smaract stages ongoing.

MID

• By the end of the week MID should send the requirements for the vacuum interlock to EEE. ==> tests are ongoing. AS will organize a meeting with CAS, VAC and EEE to define a test procedure to be followed by the instruments when testing the vacuum interlocks. ==> to be done.

HED

• New update of Loop 6 will be done propably today after new interlock definitions have been delivered.
• Hexapod: Loop 9 has been updated. Loop 7 to follow.

Optical lasers

​VAC

XRO

XPD

DET

EEE

• Crash of PLCs because of not a number values. The fix on the PLC side requires the update of the loops framework and can be done only in the August shutdown. By the end of the week a filtering tool will be availbale in Karabo.==> Karabo client has been deployed in the tunnels and FXE. The other instruments will get it during the August shutdown.
• XPD reported some issues with digitizers for MCPs. It should be fixed already by now.

CAS

• CAS received host alerts regarding sa2-br-sys-con-1, sa2-br-sys-con-2, sa2-br-sys-con-5 resources usage. To avoid the worst issues during experiments, we will do maintenance on these machines today from 12:00 to 14:00.
• CAS/SQS working on karabo scenes to display the LaserMet laser isnterlock status.

ITDM

SRP

TS

AoB

• RBean reported that by the end of the week a macro will be run by HSinn to decouple machine interlocks in SASE1 and SASE3. For more details AGaller should be addressed.

SPB/SFX

• Planned for the next 2 weeks
  • AGIPD commissioning and tests. DET group heavily involved.
  • Screens are being installed and commisisoned in the hutch.
  • CSS component commissioning. AE involved and informed.
  • Loop 14 (Jungfrau) is needed for next week to start the commissioning. AE and EET main players for now. Issues are now Fuses boxes delivery (AE) and ITDM connections ready (CAT cables measurements not compliant with XFEL standard, AV/ITDM are trying to solve the issue with the companies)
• CRL implementation in the hutch will happen in April. AE and EET involved.

FXE

​SQS

• REMI chamber was installed. Currently vacuum connections are being done and tests have to be performed (next couple of days)
• CYoungmann is commissioning the Mpots.
• The chain digitizers-triggers-software is being commissioned to allow online analysis. AE, CAS required and involved.
• New requirement document will be submitted today for a new slit system component (not for this SD).
• exhaust line for explosive gases has not been tested so far and no information is available to SQS. Urgent. SRP should comment.

SCS

• PLCs have been all installed. Firmware deployment has to be pushed. AE is on it.
• For the microscope a in-house fast solution has been put in place.
• Concerning the smaract stages a technician is today here. If anybody is interested, please contact JTDelitz.
• Detector group is working on the fastCCD.

MID

• Julabo chiller came back from repair and it is being connected back and tested in this days.
• Issue with the remote control of the ion pumps. It is not possible to switch on and off the pumps remotely due to the fact that a wrong terminal was used . It seems this was also the same issue in SASE1 and 3. AE and EET are on it to fix it and update the doucumentation. 
• Fa. Schulz did not manage to pull all the MID EXP cables by Tue afternoon as requested. Fine tuning of whoch cables are needed to start the loop commissioning and whoch ones can be postponed has to be done and driven by EET/MID (M. Flade/JHallman)
• On Monday afternoon (17:00) a power cut caused by works on the SASE emergency power off caused the PLC to be switched off and additioanl efforts to bring them on again. This intervention was not known to MID and not planned in the winter schutdown list of activities. Technical Services is/will be reminded that proper communication is needed.

HED

• Loop 2 needed for commissioning. Should be ready this week. Modules for the attenuator are expected to be delivered today/tomorrow. AE required and on it.
• Tomorrow the commisisoning of the monochromator in the tunnel and CRL in the optics hutch will start.

​OPT Lasers

• LOPA is being  commisisoned in SASE1. Test by the end of the week. No special support required.
• In SASE3 commisioning isd ongoing and there are no concerns about having the laser ready in July
• In SASE2 commissioning of the seeder started.
• Issue with the door is being discussed with TS.

​XRO

• In SASE3 additional safety shutters issue: Hardware will be ready by middle of Feb. On the 24 and 25. the installation and the modification of the EPS loop should take place if D3, SRP agree on the change request proposed by HS and MD. AE is involved and has allocated resources. It is not clear to whoch extent CAS is involved. This should be clarified, also for proper CAS resourced allocation.
• For this friday SRP schedule a test of the GATT. SQS/SCS informed and part of the activity.
• Durng the installation of mirrors for SASE3 with InGa an issue occured. While pumping down (slowly) foam was generated and it required baking of the system to be able to pump it and bring it to ion pumps vacuum level. Tests are needed to finalize the proper procedure. In general, all the instruments dealing with mirrors should contact XRO (M.Vannoni) for proper venting and pumping down of the system to avoid surprises.

XPD

​VAC

• Mono in XTD6 commissioning. AE and XRO involved.

AE

• DESY will reboot the timing system next monday. BF circulated a mail about that.
• On 19.02 AE and CAS will present the new timing system for the SASEs and related Karabo functions the PBS meeting 

ITDM

• Switch of the storage in SASE1 was succesful. Testing ios ongoing. OK so far. In the next days other tests with detectors will be done. (IBM technician also at XFEL today)
• DAQ In HED will be udpated today

EET

​CAS

• No information received on allocation of CAS resources for the B4C implementation os SASE3 (see XRO first item)

AoB

FXE

SPB/SFX

• XTD2 attenuator appears to be damaged. ==> Request to VAC: is it possible to exchange the attenuators in the summer shutdown? LBatchelor might have spares.
• Digitizers have been installed
• Bunch number is reported to have jumped from 1 --> 150, report to be provided by SPB/SFX so CAS can investigate.
• Top priority: Testing new camera + DAQ interface along with motor positions recording @ 10Hz

SCS

• Currently running + supporting the user experiment

SQS

 MID

• Integration of the LDM: Safety document is needed. ==> This is needed ASAP!!!
• Further commissioning is ongoing

​HED

• Loop 6 being commissioned. ==> done

VAC

• Preparing for Shutdown

XRO

• Preparing for Shutdown

XPD

DET

EEE

• Loop priorities for HED and MID are needed.
• AE reminds everybody to contact TSchoen if power is required during the middle of June, e.g. in order to keep the vacuum running.

CAS

• Supported / tested measurements of gain curves in SASE1
• Next week: Testing of correlator
• Karabo Hotfix 2.4.2 was released, new week testing of 2.5. commences
• Progress regarding InfluxDB etc. was achieved and reported, e.g. to readiness mailing list

ITDM

SRP

TS

AoB

• No Dispatch on Friday due to the bridge day!

XO

FXE

• Leak in the LPD cooling system has been found. DET on it. Ongoing
• Laser went out of synch several time during the last weeks. Being addressed with the synch. group.
• Mono middle layer is not working properly. Calibration parameters are not reloaded correctly after restart. CAS on it. Ongoing.
• SA1 MOV loop has been updated. Minor issues with the CRL encoders are being addressed.

SPB/SFX

• CSLITS - discrepancies between the behavior of normal motors vs MC2 motors. CAS on it. ==> will be fixed once Karabo 2.6.1. has been deployed.

SCS

SQS

​MID

• During last WE big issues with the AGIPD were experienced. Probably calibration pipeline related. DET on it.
• Laser hutch A.07 is not supposed to be accessible in the next weeks because of the laser operation. SRP points out that they are not sure whether the interlocks are properly working and active. To be clarified offline between MID, HED and SRP.

HED

• Access to the experiment hutch, Optics and Rackroom will be restricted this week due to laser shots tests.

Optical lasers

VAC

XRO

• Change of middle layer devices for the attenuator in SASE2 will be discussed offline with CAS

XPD

​DET

​EEE

• Loops are being updated in coordination with the instruments.

​CAS

• 2.6.1. ready to be deployed. Deployment schedule has been agreed with individual groups.

ITDM

• Maxwell cluster maintenance on 2-3. 09.
• Control PCs wil be deployed during the shutdown week
• Claoud service (DESY platform) will be put into operation. An official announcement will details will follow.

SRP

TS

AoB

SPB/SFX

• CRL implementation in the hutch will happen in April. AE and EET involved. ==> Connectors on the beckhoff frames need to be re-shuffled according to the newest version of the EPLAN documentation. EET will take care of that, so that the loop can be started as soon as possible.
• CSS crate is ready. Loop 7 bridged (same loop as CRL). Test can start tomorrow.
• AGIPD motion. Prelminary tests are being performed to be ready for the final tests in the march shutdown. ==> Some issues with cabling of limit switches were found. SPB will fix it today/tomorrow. ==> Test starting today. From the Karabo side seems ok.
• AGIPD chiller has been shipper for repair. SPB/SFX are trying to find alternative solutions for the next users run.

​FXE

• 4 cables are needed to control some stages and were requested to AE/EET. After checking  by NC some rewiring from FXE side on the module side is needed to make the electronic solution proposed usable. NC is in contact wit TKorsh.

SQS

• Loop 8 and 11 HW will be prepared by AE this week and can run by next week.
• Interlock updates ongoing
• Meeting organized by PGessler to review the recurring issues with the digitizers

SCS

• When operating the machine in the train pattern (not  10 Hz) mode and pulse on demand mode the data from the XGMs in XTD10 and SCS is not recorded. ==> That's still the case and it is caused by a Doocs update not agreed with CAS. ==> Ongoing. ==> Meeting took place yesterday. Issue seeems to be closed.
• The dangling cable of the sliding door has to be fixed. This is supposed to be done by ARathjen during the March shutdown.
• A Change in the storage of raw data of the XGM is required. SCS is discussing with XPD (Theo). Later ITDM and CAS will be also involved.
• Loop 13 being prepared. As well as 11. Interlock updates ongoing.

MID

• Smaract stages do not work propery and reliably. High priority. Has to be clarified with AE since it is not clear whether this is the same issue that SCS had and for whoch they developed a workaround. ==> BB will contact the Smaract company to address the issue.
• Loop 9 has been updated and the broncos can now be controlled.

​HED

• Cables and loops for HED instrumentation. LW is monitoring closely the installation of cables to give the go ahead to AE for the starting of tyhe loops. Loop 5 is still the priority. High priority cables for Loops 5, 7,8 should be all installed by the end of this week.

​OPT Lasers

• Modules for the time stamp have to be installed by AE. How long does it take? Will be discussed offiline with PG. ==> Installation dates: SASE1 in summer shutdown,  SASE3 being worked out, SASE2 will follow. Workaround with time stamp is being investigated. ==> PLCs have to be updated. HW ready.==> SASE3 OK. SASE2 crates being changed now.

​XRO

XPD

• Hirex 2 will be shipped from Cologne tomorrow and will be brought into the VAC lab. Crates ready, cables ready. AE can support local tests outside the shutdown week.==> Hirex will be installed in the shutdown and probably a couple of testt will need support from AE. These can be scheduled for the 01/02.04. Vac loop is affected.==> AE only supporting crates installation and powering.

​VAC

​DET

• 3rd branch SA3 - one ion pump has to be included in the VAC loop (update tomorrow)

AE

• Timing update foressen for today will rpobably happen a little bit later than expected in SASE2.
• Waiting for the finalization of the MID LDM risk assessment from SRP to allow the usage of the remote control of the device.

​​ITDM

​EET

​CAS

​SRP

TS

AoB

SPB/SFX

• CSS component commissioning. Concept and implementation finalized. EPLAN is being modified. PLC modification will follow.
• Loop 14 (Jungfrau) commissionig is ongoing. Issues concerning the simultaneous operation of more modules. SPB and DET on it. The detector is needed functional within 3 weeks.
• CRL implementation in the hutch will happen in April. AE and EET involved. ==> ZA needs the documentation of the CRL. before April. MS will ask the responsbile person in SPB.Ongoing.
• Changes concerning modules for the AGIPD motion are being discussed. Intervention on the modules planned for the next shutdown. AE, DET, CAS, SPB involved.
• Issue Basler camera <==> Loop. Will be solved offline with AE.
• Refurbished beamstop is needed by Mid. April. XRO has been informed.

FXE

SQS

• exhaust line for explosive gases has not been tested so far and no information is available to SQS. Urgent. SRP should comment.==> MMeyer is following up the issue. - NO update.

SCS

MID

• Issue with the remote control of the ion pumps. It is not possible to switch on and off the pumps remotely due to the fact that a wrong terminal was used . It seems this was also the same issue in SASE1 and 3. AE and EET are on it to fix it and update the doucumentation. ==> AE needs to perform a test at MID before deploying the solution. Since there are other priorities now the test has not happened yet. ==> Test has been shifted to HED. ==> Test will be synchronized with planned loop updates in MID. Will be coordinated between AE and MID.
• An automatic chain of communicaton is needed (TS?) to notify relevant peopole when the power is down. ==> UBr will follow up the automatic notification setup.==> Ongoing.  

HED

• Si bounce monochromators - Chiller leaks. Will be repaired in the next shutdown. ==> Waiting for delivery of parts. Not clear whether can be fixed in the next shutdown.
• hirex mono water connections will be reworked in March.
• Cables for the experiment hutch are being installed but some quality issues occured. Last pallets of cables have been sent back for proper confectioning. It is possible that there will be some delays. KA will discuss with LW how to prioritize cables to eventually minimize the impact on the commissioning.
• Si- mono commissioning ongoing
• CRL2 in XTD6 - issue wit motors losing steps. Being fixed
• DAQ and signal processing is neede int he OPT hutch. Ongoing with ITDM and CAS.

​OPT Lasers

• Modules for the time stamp have to be installed by AE. How long does it take? Will be discussed offiline with PG. ==> Installation dates: SASE1 in summer shutdown, SASE3 in the next 2 weeks, SASE3 being worked out.

​XRO

• In SASE3 additional safety shutters issue: Hardware will be ready by middle of Feb. On the 24 and 25. the installation and the modification of the EPS loop should take place if D3, SRP agree on the change request proposed by HS and MD. ==> Still no official decision from D3 and SRP. AE would like to get as many info as possible in advance to start preparing the loop update. According to MDommach NJardon is supposed to be already in the loop. ==> Concept in written has not yet been communicated to SRP and AE. ZA will talk to HS. ==> HW is installed. Loop update can happen monday or tuesday. The proposed additional radiation safety measures for SASE3 were discussed with Zunaira Ansari. A test is foreseen for 5 March. Implementation in the SEPS system will be directly coordinated between Zunaira and Nerea.

XPD

​VAC

DET

AE

• Correlation test between MCP detector and XGM last friday highlighted issues at the Karabo doocs interface concerning train id. Meeting AE, CAS, ITDM, XPD to follow up the issue.

​​ITDM

EET

​CAS

• Who is responsible for the bunch pattern recording for the different instruments? CAS will clarify with ITDM and AE.

SRP

• The self rescue training is supposed to become part of the access requirement in the DACHS system for the tunnel. This caused a lot of concerns during the meeting (visitors? Access to components only in the very firrt part of the tunnel ). PSPO will discuss with SRP .==> SRP is trying to find a way to minimize the impact of this training on the XFEL employees. Discussion with DESY needed. 

AoB

XO

From now on A. Galler will join the technical integration meeting. Therefore the XO field has been added. 

FXE

SPB/SFX

• Detectors has been moved in the new position. MOV tests have been done. Today the detector modules will be swapped.
• EEE started the deployment of the updated Loop4 which now supports the MC2 motors. 
• Loop 5 has been updated yesterday.

SCS

SQS

• AVC3000 leak controller from Pfeiffer. EEE will release the controls today. ==> Ongoing.

​MID

• Integration of the LDM: next steps of the risk assessment: SRP is reviewing it, AMadsen has to sign it, then JHallman will call for a meeting with tin involved parties (e.g. EEE) for the implementation.
• Quadrant motion system test revealed some issue with the cables shielding. Issue is being tackled.

HED

• Loop 11 being set up by EEE. Start Today or tomorrow.
• Loop8 commissioning ongoing.

Optical lasers

​VAC

• Requested to see the first pump + valve of SPB/SFX ==> definitions still needed by EEE == Ongoing.

XRO

• M1  in XTD6 is closed and pumped (10^-7 mbar range).  
• XTD2 SA1 M1n closed and pumping. Leak test next week.
• Self seeding mono in XTD1 is now closed and pumping but the vacuum level is not yet satisfactory.
• After the last Karabo restart some devices are not working and this should be fixed before the end of the shutdown. Robert is the contact person in CAS and will follow the issue up.
• CRL in XTD2 maintenance has been completed.

XPD

DET

EEE

• The timing uTCA will be switched off on the 24.06 between 9 am and 5 pm. ==> there are some issues with different versions of power supplies. EEE on it.
• Electrical safety regulation. From the beginning of July the new electrical safety regulation is supposed to be in place. According to this regulation the work at the back of the racks in the XHEXP1 and in the entire racks in the tunnels can only be done by certified EFK (Elektrofachkraefte) or by EUPs with an additional training. The additional training can only be provided after summer. The nomination of XFEL EFKs is suffering a delay due to the fact that is not clear who should nominate them (TS, UBR, HR?).  PG reported the problem and also the fact that no official statements were made in the past concerning the topic. THaas is trying to clarify the status, and come up with a statement and proposal in the Operations meeting.

CAS

• Release cycle for the next Karabo version in progress.

ITDM

• At 10 today the doors of the balcony rooms and racks will be opened due to short interruptions (20 minutes per tunnel) of the cooling water from DESY. This should not cause any issues. If the pomps intervention will require more time, the ITDM racks will be switched off. 

​SRP

• From SBP/SFX: Currently, it is not clear what to do if one of the Pandoras goes off. This apparently happened @ FXE on the night from Sat.-Sunday, and it took 12 hours to fix it. Update from SRP: Occasionally Pandoras trigger radiation alarms. It is not clear why. One possibility is that this is caused by electronic noise. Discussions with D3 are ongoing. Right now an expert is needed to reboot the system since it is not a simple off/on procedure, but data has to be analysed. There is a a document in preparation by SRP/D3 that will allow more people to be able to perform this procedure, but it is not ready yet. A side note is that there is no OCD agreement in place for these experts and the reboot is done on the best effort level. ==> Z.Ansari will be also able soon to reboot the system. ==> The issue will eventually be put up for discussion in the operation board. Statement from SRP is that there are nnot enough people to ensure an OCD service.
• Racks in HED outside the rackroom. They are too high and the top cannot be reached. SRP/JE/SRP will follow the issue up. ==> A solution has been found: TS will modify the existing movable stairs.

TS

AoB

XO

FXE

• DAQ issue reported (data not being recorded). Comment from ITDM is that this was a miro issue solved with the re initialization of the proposal. More details will eb discussed offline.==> issue fixed (it was due to a misconfiguration in the DAQ server)

SPB/SFX

• Loop 12 has to be updated
• SASE1 M3 issues with the pitch motor lead to FXE losing beamtime. EEE to follow it up.

SCS

SQS

MID

• By the end of the week MID should send the requirements for the vacuum interlock to EEE. ==> tests are ongoing. AS will organize a meeting with CAS, VAC and EEE to define a test procedure to be followed by the instruments when testing the vacuum interlocks.
• Calibration server for mid has memory problems and needs to be replaced. Calibration pipeline has to be moved to a different servers. Will be discussed offline with MID.==>

HED

• Yesterday the loop 6 was updated. There were issue with pumps switching off and causing overhead for HED. PG will investigate why this happened... ==> the procedure was clear to EEE and foresaw the switching off of the pumps at some point. This was supposed to be clear also to the instruments buy clearly it was not the case. 
• Nanocube PLC has been integrated.

Optical lasers

​VAC

XRO

XPD

DET

EEE

• Crash of PLCs because of not a number values. The fix on the PLC side requires the update of the loops framework and can be done only in the August shutdown. By the end of the week a filtering tool will be availbale in Karabo.

CAS

• Karabo 2.5.1. hotfix is being prepared (Fixing 2 bugs in the framework and several GUI issues). ==> Done
• Tomorrow at 14:00 there will be a test of the pulse on demand feature (conditional triggers) in FXE. (AS/BF) ==> Done

ITDM

• Calibration server for mid has memory problems and needs to be replaced. Calibration pipeline has to be moved to a different servers. Will be discussed offline with MID.==> It is ongoing. In general this issue led to a loss of beamtime for MID. Alessandro suggests that in case of hardware failure there should be a joint ITDM-CAS decision/effort on what to do.
• Data migration: it was slow in the past days due to some script not being used for safety reasons. This is being fixed. Hovewer, due to the queue of old data to be migrated it will take some more time until full performance will be reached. 

SRP

TS

AoB

SPB/SFX

• SPB/SFX is preparing for the upcoming beamtime.
• CRL motors being tested. --> Still ongoing.
• CSS interlock tests being planned for tomorrow. --> Still ongoing.
• AE needs to know when Loop 9 and 10 are expected to run. SPB to check.

​FXE

• AE needs to get information on PLCs loop splitting. FXE to comment. 
• Loop 6 is required to drive 2 servo motors. BB will try to bring this into operation this week. NC checked the setup.

SQS

• AE still needs priorities for the next loops. SQS to comment.

SCS

• Discussion with EET ongoing concerning the installation of cables for end stations. Space problem. --> This is a long term issue, to be discussed in the other meetings, ongoing.
• Commissioning of the motion is ongoing. JT is fixing particular motors / issues.
• Further testing is including interlocks, vacuum and chiller.
• Loop 12 is supposed to be up & running by the end of next week

 MID

• For Loop 9 CY is preparing a change request. AE involved. --> still pending
• Loop 12 will be operable this week --> an 100V input is needed, but not readily available. To be checked by AE.
• Priorities for next loops needed by AE to plan the work. --> Still required.

​HED

• Loop 7 being commissioned --> still being commissioned, encoders are misbehaving / behaving strange.
• Loop9 (Smaract stages) has to be brough up.  --> will be done this week
• Next loops are 8 followed by the priority-items from loop 6.
• Loop10 and 11 regarding PPL will be needed in June. HED to confirm. --> Feedback from MN required.

​OPT Lasers

• AE support is needed in order to bring the SCS laser up by the end of may. Mail has been sent. NJardon checks. --> Loop extended and running by the end of next week.

​XRO

• Motion loop for Hirex 2 has been delayed until June

​XPD

• Issue repoeted from CAS: Fast ADC for MCP in SASE3 duplicates data in the 3 % of cases. DAQ is not responsible. Tests have to be made and for that the ADC servers have to undergo to short interruptions. Will be coordinated with XPD. Should not be e problem. CAS to follow the issue up. --> Unclear, CAS not attending.

​VAC

​​DET

​AE

​​ITDM

• New DACHS-area "Balcony rooms" will be setup. Requires local training by ITDM, which is currently being organized.

​EET

• Working on MID SDL and SCS day 2 components.

​CAS

​SRP

• Schedule changes for the Summer shutdown due to modification of the interlock systems. Additional meetings needed. No info is expected before the beginning of May. --> an uncoordinated email was sent around by MDressel (MPS). SRP will take care of clarifying with MPS what has to be done, when, and will communicate this.

TS

AoB

FXE

SPB/SFX

• XTD2 attenuator appears to be damaged.
• Beam at lower energies look disturbed, SPB/SFX will contact XRO.
• Digitizers have been requested. HW needs to be installed and set up and the timeline has to be clarified betweek BF and SPB. ==> next week

SQS

• pnCCD: testing the 5 axis of motion. 3 are working, but there are problems, the wiring of the cables is now being checked.

SCS

• Some issues are noticed regarding the triggering of the detector, but BF is on it

 MID

• Due to the failed chiller, the user experiment had to be cancelled.
• As a consequence, time is available to commision other hardware. ==> to be clarified with AE which activities can be supported.
• Integration of the LDM: Safety document is needed.

​HED

• Loop 6 being commissioned.
• Loop 1 was updated, parameters got lost. :-(
• Detector issues regarding Epix 100: First some HW + assistance from MID was provided to get the detector running. By now, the HED-owned HW for the Epix 10K is being used.

XRO

XPD

VAC

DET

AE

• Loop priorities for HED and MID are needed.
• AE reminds everybody to contact TSchoen if power is required during the middle of June, e.g. in order to keep the vacuum running.

ITDM

EET

CAS

SRP

• A safety walkthrough for SASE2 was done. Several installations are in conflict with the safety regulations regarding e.g. electrical installations. Detailed minutes will be provided. SRP will also involve TS / Süleyman Arslan.

TS

AoB

XO

• A review of the procedures in case of power failure is in progress. Thanks to everybody for the efforts during the last days.

​FXE

• Remote control of the radiation shutter dows not work. IP of the new computer is needed. Will be solved offline between FXE, CAS and ITDM. ==> Done for FXE. Small issues being fixed for MID.

SPB/SFX

SCS

• Support from EEE is needed to make sure motors needed for the user experiments in 2 weeks are actually working (e.g. Elmo). ==> fine tuning of the support plan will be made between SCS and EEE.

​SQS

​MID

• DPS turbo pump issue. A software workaround exists. The problem is that the used controller has not been commissioned firmwarewise before. This is not a showstopper and wil be addressed later. ==> The cabling is done differently. EEE is testing the device + firmware. ==> Ongoing

HED

• The smaract stages with the current firmware can be either driven fast or precise. EEE will discuss with the isntruments involved how to modify the stages implementation to be able to have both options available.

Optical lasers

VAC

XRO

• There was an issue with a drift of the HED mirror. As a consequence, VAC and XRO have switched of the mirror cooling. HED and MID should report about the change of the situation. ==> still exchange of information needed. ==> Measurements from MID have been received. HED will do the same. Investigation of the problem will happen next week (shutdown)

XPD

​DET

• Calibration database haes been migrated. If problems are experienced please send a ticket to DET.

EEE

• Loop updates in the tunnels and instruments being scheduled together with the involved groups.

CAS

• 2.6.1. being prepared.  Deployment plan is still valid.

ITDM

SRP

TS

AoB

​FXE

• Wille was asked by D3 to pull new cables for the Pandora in FXE on 19.11.. This was not known by FXE. Will be discussed with Safety/DNölle.
• Mono was fixed and is now ready for commissioning with beam

​SPB/SFX

• uTCA update planned for tomorrow#
• Chris Blöm will leave the company next week. His tasks need to be re assigned.
• Order of loops upgrade will be discussed with M.Stupar as soon as he is back.
• The drag chain will be opened for cables re organization. HV cables will be also replaced by Wille . SPB/SFX will get the new HV cables from Sonay Sayar.

​SCS

SQS

​MID

• Loop11 (AGIPD) needed. The task was not envisaged in the shutdown task list and is required by the detector group. Will be discussed with MS.
• It has to be checked whether the delivery of the SDL is confirmed and the patch panels infrastructure is ready for cables installation.

HED

Optical lasers

VAC

XRO

​XPD

​DET

​EEE

• Power supplies - firmware update will be performed in the next days. Mail will be sent around.
• Tming system update. No triggers will be available. Will be announced by mail.
• uTCA CPUs migration. The CPUs stored valued will be lost. Karabo devices will need to be re installed. Karabo stored values will not be lost. Will be announced by mail.

​Controls

• The overnight and weekend OCD service will stop during the shutdown. OCD only available in the time 6:00 - 18:00
• Karabo 2.7.0 deployment date for the tunnels is the 13.12.- Instruments to follow.

​ITDM

SRP

TS

• The power cut works will start at 6:00 in the morning. The electronics should ne put in a safe state the day before. 
• TS can provide support for temporary light and powerr during the power cut periods.

AoB

SPB/SFX

• CRL implementation in the hutch will happen in April. AE and EET involved. ==> ZA needs the documentation of the CRL. The point is SRP to be able to evaluate the focusing properties to give beam permission after installation. TH will ask directly PVagovic. Still pending since PV is not here.==> Still pending.
• AGIPD motion. Prelminary tests are being performed to be ready for the final tests in the march shutdown. ==> Some issues with cabling of limit switches were found. SPB will fix it today/tomorrow.

​FXE

SQS

SCS

• When operating the machine in the train pattern (not  10 Hz) mode and pulse on demand mode the data from the XGMs in XTD10 and SCS is not recorded. ==> That's still the case and it is caused by a Doocs update not agreed with CAS. ==> Ongoing
• The dangling cable of the sliding door has to be fixed. This is supposed to be done by ARathjen during the March shutdown.
• A Change in the storage of raw data of the XGM is required. SCS is discussing with XPD (Theo). Later ITDM and CAS will be also involved.

MID

• Issue with the remote control of the ion pumps.MID OPT now ok. MID exp being implemented (waiting for some HW + Support from CY). Basically understood. Will be implemented in agreement with the instrument (requires access + fixed cables)==> Loop update slot to be agreed with the instrument.
• Smaract stages do not work propery and reliably. High priority. Has to be clarified with AE since it is not clear whether this is the same issue that SCS had and for whoch they developed a workaround. ==> no updates.

​HED

• Cables and loops for HED instrumentation. LW is monitoring closely the installation of cables to give the go ahead to AE for the starting of tyhe loops. Loop 5 is still the priority. High priority cables for Loops 5, 7,8 should be all installed by the end of this week.
• Vacuul logic has to be implemented int he opt hutch. AE ready. Can be done tomorrow (KS, NJ)

​OPT Lasers

• Modules for the time stamp have to be installed by AE. How long does it take? Will be discussed offiline with PG. ==> Installation dates: SASE1 in summer shutdown,  SASE3 being worked out, SASE2 will follow. Workaround with time stamp is being investigated. ==> PLCs have to be updated. HW ready.

​XRO

XPD

• Hirex 2 will be shipped from Cologne tomorrow and will be brought into the VAC lab. Crates ready, cables ready. AE can support local tests outside the shutdown week.==> Hirex will be installed in the shutdown and probably a couple of testt will need support from AE. These can be scheduled for the 01/02.04. Vac loop is affected.

​VAC

​DET

• LPD charge injection data seem ok.
• MID gpu calibration foreseen for today

AE

• Data Correlation issue test between MCP detector and XGM - PG: Workplan has been made. Additional tests needed and have to be planned with beam. ==> Beamtime will be requested by JG. ==> No updates

​​ITDM

​EET

​CAS

• HED kick off meeting for preparation for users has to happen. ==> Will take place next week.

SRP

oB

SPB/SFX

• CSS component commissioning. Concept and implementation being finalized.==> Final tests have to be performed at SPB, if OK, the CR will be finalized.
• Loop 14 (Jungfrau) commissionig has started. 3 modules are being controlled. The movable stage should have been shipped from japan today. Then will be mounted and controlled via PLC.
• CRL implementation in the hutch will happen in April. AE and EET involved. ==> ZA needs the documentation of the CRL. before April. MS will ask the responsbile person in SPB.

FXE

SQS

• exhaust line for explosive gases has not been tested so far and no information is available to SQS. Urgent. SRP should comment.==> MMeyer is following up the issue. - NO update.

SCS

• Ready to take beam

MID

• Issue with the remote control of the ion pumps. It is not possible to switch on and off the pumps remotely due to the fact that a wrong terminal was used . It seems this was also the same issue in SASE1 and 3. AE and EET are on it to fix it and update the doucumentation. ==> AE needs to perform a test at MID before deploying the solution. Since there are other priorities now the test has not happened yet. ==> Test has been shifted to HED.
• An automatic chain of communicaton is needed (TS?) to notify relevant peopole when the power is down. ==> UBr will follow up the automatic notification setup. 
• Loop update caused some issues with the motor directions.
• Components in the tunnel hava to be included in the DAQ during the internal commisisoning time. Name of the relevan tunnel components should be comminicated to the CAS contact person.

HED

• Si bounce monochromators - Chiller leaks. Will be repaired in the next shutdown.
• hirex mono water connections will be reworked in March.

​OPT Lasers

• SASE1 PP laser available
• SASE2 and 3 in progress.
• Modules for the time stamp have to be installed by AE. How long does it take? Will be discussed offiline with PG.

​XRO

• In SASE3 additional safety shutters issue: Hardware will be ready by middle of Feb. On the 24 and 25. the installation and the modification of the EPS loop should take place if D3, SRP agree on the change request proposed by HS and MD. ==> Still no official decision from D3 and SRP. AE would like to get as many info as possible in advance to start preparing the loop update. According to MDommach NJardon is supposed to be already in the loop. ==> Concept in written has not yet been communicated to SRP and AE. ZA will talk to HS.

XPD

​VAC

DET

AE

​​ITDM

EET

​CAS

• Hotfix is being tested and probably relesed tomorrow. It is not mandatory. Minor improvements only.

SRP

• FXE beam permission issue form last week: Due to the fact that the CRL can focus the beam on the beamstop and the operation betweek 7 and 14 keV was required, a proper analisys of the radiation safety had to be carried out. Between 7 and 9 keV the air is absorbing mostly of the light and there are no concerns. For energies above 7 keV the transmission increases. In order to allow operation the following requirements were set: 4W max power. B4C in front of the beamstop (efficiency grows with energy in this range)
• The self rescue training is supposed to become part of the access requirement in the DACHS system for the tunnel. This caused a lot of concerns during the meeting (visitors? Access to components only in the very firrt part of the tunnel ). PSPO will discuss with SRP .

AoB

FXE

SPB/SFX

• No major issues
• Starting from the end of this week to the beginning of next week the hutch will not be accessible because of works on the AGIPD.

SCS

• No big issues

SQS

MID

• Integration of the LDM: Risk assessment has been finalized and uploaded in the IPW system. Next steps: SRP will review it and forward it to A.Madsen for the signature. PGessler is in the loop. JHallmann will call for a meeting with all the parties involved (e.g. EEE) in the implementation once the risk assessment has been signed by AM.

HED

• Due to missing endswitches / interlock conditions, some YAG-screens have been burnt. HED would like to try to get this fixed in the tunnels and the hutches still in this shutdown by installing endswitches etc., to be negotiated with EEE ==> Software limit switches can be implemented already next week if the definitions are delivered to EEE by the end of this week. ==> definitions still missing.
• Loop 11 being set up by EEE

Optical lasers

• SASE1 timing system will be updated today.

VAC

• Requested to see the first pump + valve of SPB/SFX ==> definitions still needed by EEE

XRO

• Installation of the cooling system for the M1 mirror in SASE2 has been completed.
• SASE1 XTD2 M1 being addressed now. 

XPD

DET

EEE

• The timing uTCA will be switched off on the 24.06 between 9 am and 5 pm. No train ID and timing wil be available.

CAS

• Release cycle for the next Karabo version in progress.

ITDM

• New version of the Jddd should be used. Details will be forwarded to the readiness mailing list as soon as available.

SRP

• From SBP/SFX: Currently, it is not clear what to do if one of the Pandoras goes off. This apparently happened @ FXE on the night from Sat.-Sunday, and it took 12 hours to fix it. Update from SRP: Occasionally Pandoras trigger radiation alarms. It is not clear why. One possibility is that this is caused by electronic noise. Discussions with D3 are ongoing. Right now an expert is needed to reboot the system since it is not a simple off/on procedure, but data has to be analysed. There is a a document in preparation by SRP/D3 that will allow more people to be able to perform this procedure, but it is not ready yet. A side note is that there is no OCD agreement in place for these experts and the reboot is done on the best effort level. ==> Z.Ansari will be also able soon to reboot the system. No additioanl news.
• Test panel to test the different alarms will be mounted in the hall soon.
• After the safety walk in SPB/SFX some issues have been found (e.g. concerning the Biolab, Rackroom) and forwarded to A. Mancuso. SRP and AMancuso will follow the issues up.
• Racks in HED outside the rackroom. They are too high and the top cannot be reached. SRP/JE/SRP will follow the issue up.

TS

AoB

XO

FXE

SPB/SFX

• 2 screens require the intervention of EEE today. Being agreed offline.

SCS

SQS

​​MID

• XRO will agree with MID which functionalities of the attenuators in XTD1 have to be tested. 'to do list' will be issued. XRO will put the results in the operation logbook. If XRO will not make it to test everything, MID will be informed and will help. ==> Ongoing
• M2 bender: motor issue. HSinn is following it up.
• By the end of the week MID should send the requirements for the vacuum interlock to EEE. ==> tests are ongoing. AS will organize a meeting with CAS, VAC and EEE to define a test procedure to be followed by the instruments when testing the vacuum interlocks.

HED

• Lase is fully integrated in Karabo now.
• Yesterday the loop 6 was updated. There were issue with pumps switching off and causing overhead for HED. PG will investigate why this happened...

Optical lasers

• SA1 PP laser: the damage is worst than expected. More info to come.

​VAC

XRO

• M1 in SASE2 and 1 will be commissioned this week end. New positions will be found and written diwn in the logbook. Difference of some mm with respect to the old positions is expected.

XPD

DET

​EEE

CAS

• Karabo 2.5.1. hotfix is being prepared (Fixing 2 bugs in the framework and several GUI issues).
• Tomorrow at 14:00 there will be a test of the pulse on demand feature (conditional triggers) in FXE. (AS/BF)

​ITDM

​SRP

TS

AoB

• People are reminded to send XO/PM the shutdown activities by the 2.08.